Question 4 Event Planning (1 Page) Event Format – Activities and Schedule o Provide a run-sheet for “on-the-day” of your event. Remember to include set-up and close-down activities.  Event Timeline o Provide a simplified event timeline (pre-event, event, and post-event). If the building up to the event is over 12 months then you can block the planning timeline large “chunks” with the key activities for the period highlighted e.g. 9-12 months out … book the venue Question-6 Resource Requirements (4 pages) Legal Compliance & Insurance o Consider the implications of contractual arrangements and the necessary insurance required to cover all aspects of the event. Human Resources (staff and volunteers) o How many people do you need? Where will you get them from? o If recruiting people – consider what you need (numbers and skills), when, and how. Also, are you going to provide inductions and training (when and how)? o Are you going to provide clothing? Catering? etc o Provide an event organisation chart (either line authority or functional) o Communication and meetings? Equipment o What, if any, equipment do you need? Where will you get it from? Facilities o What facilities are required in term of public utilities, accommodation (on and off site), catering, vendors, communication, other technology, etc Services o What services will be required and who will provide them: medical, police, child protection, fire, traffic management, health & safety, security, media, etc. Suppliers o Identifythekeyexternalsuppliersandtheirdeliverables. o Whoaretheyandprovidetheircontactdetails. Production o Are there going to be any performers or entertainment? o Detail the production equipment required – such as staging, sound, lighting, heavy plant, etc